Top 10 HVAC Business Software Solutions in 2022

This post will explain hvac business software. Yes, COVID has made our lives better. Given how many people spend their time indoors, it seems likely that by 2050, the energy demand for air conditioners will have tripled globally. You are thus in an excellent position whether you already run an HVAC business or are considering doing so. And if money is a concern for you, an HVAC business owner made an average of about $598K annually in 2018, though even that sum ought to have gone up by now. It seems fine, doesn’t it? till the following payday.

When we say that each month, a week before the payment day, you are quickly reminded that it’s a highly lucrative and in-demand business, but it can also be a really messy one to operate, we mean it literally:

Top 10 HVAC Business Software Solutions in 2022

In this article, you can know about hvac business software here are the details below;

  • Because technicians and installers regularly travel to different job sites, it is difficult to keep track of their working hours and calculate their pay.
  • Parts and inventory are frequently carried in and out.
  • Sending invoices for payments and paying bills are required.
  • Fleet vehicles, tools, and equipment need maintenance.

To put it just, there aren’t enough hours in the day to get everything done. That may be the case, however solutions for HVAC business software are available here! HVAC business software is necessary if you want to succeed in the twenty-first century and save time. Why?

  • Improving internal staff communications.
  • To give your clients real-time updates
  • To properly handle payroll
  • To easily manage workflows
  • There are so many extra benefits that they could cover several pages.

Because choosing the best HVAC software for your business isn’t always the simplest decision, we did the groundwork to investigate the market. We selected the top 10 best HVAC business software packages available today based on the feature set, ease of use, client support, and price.

1. Connecteam


The all-in-one mobile software for your HVAC company is called Connecteam. This suggests that it provides a wide range of functions that are essential to your daily business activities. As an illustration, scheduling, GPS time tracking, communication tools (such as chat, surveys, and suggestion boxes), digital checklists and reports (such as safety reports and procedures), mobile training and onboarding, and much more. This is another hvac business software. Also check CRM Software

Key Elements

  • Make checklists and give workers duties to do
  • Distribute installation instructions and manuals through link, video, or doc format.
  • Compile incident and upkeep logs for machinery and vehicles.
  • Track technician and manager locations and dispatch orders for prompt resource allocation
  • Simplify job management and hold personnel responsible for installations.
  • Gather and digitally sign paperwork, reports, and checklists while on the go.
  • GPS timers for precise payroll
  • Integration with Quickbooks Online for timesheet export
  • Add training materials to the app so that they are always accessible.

Cons and Benefits

  • Simple to use; no training is required
  • Very responsive and helpful customer service
  • Simple to apply
  • The free plan is limited to 50 users.

Connecteam Is The Best HVAC App, Why?

The best HVAC business software is this. With Connecteam, you’re covered for everything from scheduling and dispatching to communication to digital training and more.

2. AI Field Management Software

AI Field Management Software

A cloud-based application called AI Field Management aids in managing and collaborating with field workers for your business. You may keep track of a customer’s name, address, phone number, credit card information, and preferred method of communication. They have features including time monitoring, payroll reports, inventory/asset management, and job management.

You can also make personalised reports and track sales revenue and commissions. QuickBooks, Dropbox Mileage Tracker, Slack, Apple Google Maps, & Waze are all integrated with AI Field Management.

Key Elements

  • Monitor data
  • Predictions
  • Assign jobs to staff and pay them by the hour or the job
  • Include custom tasks and activity notes.

Cons and Benefits

  • Sleek style
  • Protracted learning curve

3. Synchroteam


This is another hvac business software. As an HVAC software, Synchroteam offers a free mobile app that includes scheduling, dispatch, reporting, GPS tracking, invoicing, task management, and more. Numerous management tools, including job tracking, client history, and “live” scheduling capabilities, are included in its mobile field service software

It can also be integrated with more than 2,000 apps.

Key Elements

  • GPS tracking and maps
  • Unique shapes
  • Booking online
  • Contract administration
  • Inventory control
  • Billing

Cons and Benefits

  • Excellent client support
  • Not very user-friendly

4. mHelpDesk


Scheduling, dispatch, billing, inventory management, and other tasks are all automated by the field service system mHelpDesk “from first customer interaction to getting paid.” This HVAC software is QuickBooks Online and QuickBooks Desktop compatible.

It also has an offline mode, allowing you to utilise the smartphone app even when there is no internet or cell service available.

Key Elements

Lead CRM –

  • Quotes and estimates
  • Booking online
  • Job and workflow management
  • Job repetitions
  • Planning and distributing

Offline accessibility

Cons and Benefits

  • Excellent customer service
  • A learning curve exists.

5. HouseCallPro


Automation is easy with Housecall Pro, an HVAC management software. Job scheduling, dispatching, GPS tracking, payment processing, buyer alerts, chat, and email marketing automation are a few of the capabilities offered. Additionally, the software is accessible on all mobile devices, giving employees 24/7 access. QuickBooks and Housecall Pro can be combined. This is another hvac business software.

Key Elements

  • Planning and distributing
  • Send personalised SMS and push alerts
  • Project management and estimates
  • Payments and invoices
  • Accept debit, credit, ACH, and track checks and cash

Cons and Benefits

  • Excellent customer service
  • A modern interface

A slight learning curve

  • More features might be useful

6. Service WorkWave

Service WorkWave

A cloud-based field service system called WorkWave Service is accessible on both desktop and mobile devices. Account administration, dispatching, planning, business development, billing, payment, reporting, and other services are among its characteristics. Also check P2P Lending Software

The route optimization function on WorkWave is a cool feature that determines and presents the best route options depending on customer preference, eligibility, drive duration, and other factors.

Key Elements

  • Planning and distributing
  • Job supervision
  • Billing and estimates

Cons and Benefits

  • Outstanding client support
  • Learning curve and not that straightforward to use

There may be errors.

7. Service Fusion

Service Fusion

Field service management, GPS tracking, recognition card processing, dispatching, scheduling, invoicing, stock management, time tracking, payroll, & reporting are all features of the HVAC management software called Service Fusion. Users can specify user-specific permissions and customise their dashboards. A user can also access integrated phone and text messaging, manage payment processing, browse product catalogues, track sales revenue, and examine product catalogues.

The software can be integrated with money processing systems, hardware GPS trackers, VoIP systems, and Quickbooks Online.

Key Elements

  • Planning and distributing
  • View updated job statuses, payments, and other information.
  • Securely process credit cards
  • Create jobs and estimations

Cons and Benefits

  • Well-designed and simple to use
  • Occasionally challenging to navigate

8. Jobber


This is another hvac business software. Its capabilities include time and GPS monitoring, scheduling, routing, dispatch, invoicing and payments, quotations and estimates, and CRM. Jobber is a cloud-based field service. Customer connection management (CRM) software keeps track of contacts, and users can add custom fields, tags, attachments, and more. Users can create one-off jobs or recurring contracts, amend jobs, and include progress and completion information through the scheduling module. Also check examination test software

Jobber is compatible with Stripe, PayPal, Square, and QuickBooks.

Key Elements

  • Quotes and estimates
  • Planning and distributing
  • Job supervision
  • CRM
  • Online payments and billing

Cons and Benefits

  • Elegant, lovely design
  • Excellent customer service
  • May be difficult to manoeuvre

Some plans have restrictions.

9. FieldEdge


A field service management system that uses the cloud is called FieldEdge by dESCO. It features scheduling and dispatching, client management, and service agreements in addition to making it simple to assess how your personnel are performing. Users can view recommendations for work orders through the dispatch board, which is based on the technician’s skill set and anticipated location. Additionally, it has a price book that is editable, allowing you to offer potential consumers various pricing options.

QuickBooks can be integrated with FieldEdge

Key Elements

  • Cutting-edge sales facilitation tools
  • Dispatch board to deploy, assign, and track technicians
  • Customer service
  • Billing

Cons and Benefits

  • Excellent customer service
  • Challenging to use

10. ServiceTitan


Field management tools including scheduling, dispatch, billing, sales, custom reporting, call recording, text messaging, and more are available through the cloud-based platform ServiceTitan. You can track marketing ROI & conversion tracking capabilities with the HVAC software. In order to handle invoices and payment cards while you’re out in the field, there is also a mobile solution available. This is another hvac business software.

Key Elements

  • Planning and distributing
  • Funding and offering
  • Ideas and quotation

Cons and Benefits

  • Easy user interface
  • Excellent customer service
  • At times challenging to traverse

Learnability curve

Search Criteria for HVAC Business Software Solutions

1. The HVAC Business Software’s Feature Set

Think about how long it will take to deploy, what is included, and whether it would enhance your daily operations. Verify that the HVAC software includes all the functions necessary for your company:

  • Planning and distribution
  • Internet/communications tools
  • A ticketing system, manuals, online reports, and a reference centre.
  • Are the features appropriate for both a small business and field workers?
  • Does it really advance the business’s goals?
  • How long will it take to put the software into use?

Bonus features are included!

2. Effortless Use

You and your staff require a solution that functions flawlessly, and since time is of the essence, consider the following:

  • Is it appropriate for each of my employees? The HVAC sector is reportedly facing a serious problem with an ageing workforce around 2020, therefore if the majority of your personnel are technicians rather than techies, you need to ensure that your small business’ HVAC software is easy for everyone to use. More so if they are veterans.
  • How much training will be required for staff members to use the software?
  • Will onboarding new staff be simple?

Can staff use the software on a daily basis?

3. Outstanding customer service

Sometimes you need answers to questions as soon as possible.

  • Does the HVAC software you’re thinking about have a dedicated customer support team that is available whenever you need them? Do you have to contact the hotline instead?
  • Is a live chat option available?
  • How long does it take for a response to your question?

4. HVAC Business Software Cost

There is little doubt that cost will influence your choice significantly, therefore take this into account:

  • Is the HVAC software your small business will utilise cost-effective? Can a price be explained by the other business expenses the software helps to cut down, or even better?
  • Do you have to pay more for each new hire?
  • Are administrators and managers free to add?
  • Is there a free plan or trial available?
  • Is the price I must pay reasonable?

What more features are offered without charge?

  • Will future upgrades require extra money if I use it continuously?
  • Am I bound by a yearly contract?

These are the four most important factors to take into account when deciding which HVAC business software is best for you.

Common Questions Regarding HVAC Business Software

How Much Does HVAC Business Software Cost?

The cost of each solution is different, as you can see from the list of HVAC business software solutions above. Therefore, be aware of your spending limits and choose the HVAC business software that best suits them.

Keep an eye out for free solutions because some of the best HVAC software is completely free. Even so, it can only offer a limited number of features, so you should know which ones are essential.

What Functions Come With HVAC Business Software?

Depending on the HVAC business software you select, generally speaking:

  • Scheduling and dispatching (if that’s all you need, search for HVAC business scheduling software)
  • Managing invoices
  • Managing customer service
  • Individual or group chat for internal communication
  • Polls and surveys
  • Electronic forms, reports, and checklists

Is HVAC Business Software Difficult To Adopt?

Your choice of HVAC business software will have a significant impact. Some require lengthy setup procedures, while others demand that one of their own staff members set up the system for you. Others, such as the Connecteam HVAC business software, are also much simpler to implement.

What Differs HVAC Business Scheduling Software?

Scheduling and dispatching are already features included in some HVAC business software. You must search for software options that simply handle scheduling if you only require HVAC business scheduling software.

How User-Friendly Is HVAC Business Software?

It depends on the HVAC business software you choose to employ, much like the pricing question. Look through our list and customer testimonials to see whether anything is simple to use or not. Otherwise, register to test the HVAC business software yourself if it offers a free trial.

Choose the Right HVAC Business Software

Another new development in the HVAC sector is the use of automation and HVAC business software. The day of manually running your HVAC business is over (or at least it should be) (or at least, they should be). Different HVAC software choices are available for small firms, and they can improve client relations as well as team communications and billing, estimating, payments, and routing.

By ensuring client satisfaction and ongoing project accountability, these solutions help HVAC companies operate more effectively.

Once you’ve decided what features you want your HVAC business software to have, it’s time to select the best option for your team, your organisation, and your wallet. Please take the time to carefully go through each of our ten solutions, and if a free trial or free plan are offered, sign up! You gain nothing by doing this.

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