Choosing a suitable project management tool for your business is difficult! You can’t find the right solution for your needs and the right fit for your team overnight.
54% of the workforce believes that using tools that automate tasks would make them more productive and efficient at work as it can help them save more than 5 hours at work.
So, here are a few tips to get your hands on a good project management tool!
- Check for inbuilt task management solutions
Since every project involves multiple tasks, you need a tool that will help you manage all tasks in one place. This way, it can help you deliver your projects on time without compromising quality.
Engaging in PM software with an inbuilt task management solution can also help you create, delegate, and track the progress of any work that must be done for the day.
- Get yourself an all-in-one project management solution
If you constantly switch between multiple tools to manage projects, it will ultimately cost you more time. And let’s be honest, as a business; your time is your greatest wealth.
In this case, PM software like Microsoft ppm is an easy-to-implement, ready-to-go package that will fit all your project portfolio management needs.
This puts you and your team at a greater advantage as you can access all tools in a single place.
- Opt for a user-friendly interface
Getting started will be much easier if all your team members can use the tool and all its features efficiently. So, you must consider if the product management tool has a user-friendly interface.
This will even help new members get into the groove easily. Otherwise, you may have to invest more resources to integrate your team with it.
- Ensure that it makes communication smoother
Long gone are the days of offline systems. In today’s time, each project member must be updated about the tasks in real-time.
Team members must be instantly notified of the latest schedule changes. And a good PM tool hand will help you do that without a hitch.
So, ensure that the software gives you regular reminders and notifications about the work and has an option for automatic data backup.
- The tool must encourage collaboration
A good project management tool must facilitate project coordination for teams of any size – on-site or remote.
This will make it easier for every member to be on top of their game and provide valuable inputs at any project stage.
It should be inherently collaborative so that teams, managers, clients, collaborators, and stakeholders are on the same page at all project phases. This will help your team make well-informed decisions without any delay.
- Make sure it can generate detailed reports
Quality project management software can give detailed individual, custom, and project reports. This will help you analyze progress and identify the shortcomings for further improvement.
You can visualize every aspect of your project and plan future actions accordingly. You can also track an individual’s tasks, milestones, time data, and investment to analyze their performance.
So, while you do a test drive of the project management tool, don’t forget to check for this feature.
- Consider a customizable tool
Customizable features in task management tools can smooth your work life. From daily attendance to special progress values – the ideal PM tool should be able to accommodate all your needs.
So, while selecting, consider the one that offers maximum personalization. Your business won’t always remain the same – it will grow internally and externally, as will your needs.
Wrapping It Up!
Out of all the others, these are a few things that you must keep in mind while choosing the best project management tool.
Besides this, you must also consider your needs and goals and seek suggestions from within your circle. References from your friends can help you shortlist the tools and make the best pick of the lot.
